Government's corporate charge card is available to all employees who travel on government business. This card may be used for all business travel expenses including the purchase of airline tickets (or other commercial transportation), car rentals, commercial accommodations, food and other related business expenses.
This policy applies to all employees. Bargaining unit employees should also consult their respective collective agreements.
corporate charge card:
a charge card issued to employees to provide a means to pay for expenses incurred while on government business
corporate charge card cash advance:
an amount of money obtained by employees from their corporate charge card based on anticipated cash expenditures while traveling on government business. The corporate charge card cash advance is usually for a single trip and may be obtained when it is anticipated that the corporate charge card may not be accepted
an agreement between card holding employees and the Employer, outlining the expectations for the use of the card and allowing the Employer to recover monies for seriously delinquent accounts from the employees' travel claims and/or pay cheques
It is the responsibility of the Deputy Minister to:
notify the Program Administrator, Government Purchasing Agency, when employees terminate employment or transfer to another department; and
take the appropriate action to ensure that any employees' delinquent accounts are brought up to date (an account is considered delinquent if it is 30 days overdue and appears on the delinquent report provided to the Employer).
It is the responsibility of the Director of the Department's Finance Division to monitor the use of corporate charge cards and to advise the Deputy Minister accordingly.
It is the responsibility of employees to:
• complete Travel Card – Cardholder Application/Request for update form and sign a cardholder agreement with the employer;
• be aware of and follow the terms of cardholder agreement;
• safeguard the corporate card by signing new cards immediately and destroying old cards;
• notify the Bank of Montreal immediately if corporate charge cards are lost or stolen;
• ensure that the card is paid in full upon receipt of the monthly statement;
• use the card for intended business purposes and not personal expenses; and
• notify the Bank of Montreal immediately if the billing address changes.
Government's corporate charge card is available to all employees who travel on government business. This card may be used for all business travel expenses including the purchase of airline tickets (or other commercial transportation), car rentals, commercial accommodations, food and other related business expenses. The card is not a personal credit card and therefore use of the card for personal expenses is not permitted.
The corporate charge card is issued for a 36-48 month period. Renewal cards will not be issued to employees whose cards have not been paid to current status upon the renewal date.
encouraged to use corporate charge card cash advances rather than travel
advances, where feasible (see the Travel
Advances Policy). The fees associated with corporate charge card
advances and interest fees can be claimed as a miscellaneous travel
expense as per the Miscellaneous
Corporate charge cards may be cancelled without notice when payment is 60 days overdue. Employees who lose charge card privileges, through non-payment of account, may not be provided with an increase in travel advance to cover expenses which would normally be charged.
Employees whose corporate charge cards are lost or stolen should notify the Bank of Montreal immediately at the following toll free number 1-800-263-2263.
Last Policy Update: November 16, 2015